Policy on Academic Video Recording

WJC does not currently offer in-house video recording or video editing services. If you need to record a live academic class or presentation or create a sharable video for a class assignment, the following are WJC’s suggested options:

The academic department under which the recording is required will allocate department funding to hire an outside contractor for recording and post-production. The academic department is responsible for hiring and paying the contractor, however, the WJC Marketing Department may be able to provide contractor recommendations based on the project need. 

Please note that the end-product video files that are created by the contractor need to be under 2 GB in size if you wish to share them using WJC’s streaming video platform.

Record presentation using  YuJa, WJC’s lecture capture tool. Once recorded, video can be shared with applicable parties via a permalink. YuJa can capture the presenter’s audio, screen (i.e. PowerPoint) and/or webcam (optional). YuJa comes with basic editing tools, which can be used at the recorder’s discretion.

The live presentation is scheduled in our hybrid room which will allow for both in person (up to 10) and remote attendees (up to 50) to participate in real time. The presentation can be recorded and shared on demand, as needed. Please click here to learn more about the WJC Hybrid room.

All participants must be informed that they are being recorded. When recording a session, a notice indicating that recording is taking place must be clearly announced or displayed.

If the recording will be shared publicly, a signed media release form must be obtained from all participants before recording begins. Failure to secure the required permissions may result in the event being canceled or the recording being removed from public view by William James College (WJC).

The release form is available here.

For a complete list of A/V policies and requirements, including event and non-academic video recording requests, please refer to the appropriate A/V Policies and Requirements page.