Collaborating in Microsoft Word and PowerPoint

To share a file from within Word:

1. Select Share on the ribbon. Or, select File → Share → Share with People.
   Note: If your file is not already saved to OneDrive, you'll be prompted to upload your file to OneDrive to share it.
2. Select who you want to share with from the drop-down, or enter a name or email address.
3. Add a message (optional) and select Send.

After you share your document, you can work on that file at the same time with others.

• For the best experience, work together in Word for the web and see real-time changes.
• Under Share, you will see the names of who else is also editing the file.
• Colored flags show you exactly where each person is working in the document.

When someone shares a Word document with you, you’ll receive an email notifying you that a file has been shared. Clicking the link in that email may open the document in your web browser. If you prefer to work in the Word desktop app:

1. Click Editing in the top-right corner of the document.
2. Select Open in Desktop.

1. Open your Word document.  

2. Click the blue Share button in the top-right corner of the screen.

3. From the dropdown menu, click on Copy Link

4.  In the new window, click Settings (the blue text next to the gear icon)

5. Under “This link works for”, select People in William James College

6. Under More settings, click on the small arrow next to Can view

7. Change the permission by clicking on Can edit

8. Click on the blue Apply button

9. You’re done! The link is now copied to your device. You can paste it into an email, chat, or document. Anyone at WJC with the link will be able to open and edit the file.

To share a file from within PowerPoint:

1. Select Share on the ribbon. Or, select File → Share → Share with People.
   Note: If your file is not already saved to OneDrive, you'll be prompted to upload your file to OneDrive to share it.
2. Select who you want to share with from the drop-down, or enter a name or email address.
3. Add a message (optional) and select Send.

After you share your document, you can work on that file at the same time with others.

• For the best experience, work together in PowerPoint for the web and see real-time changes.
• Under Share, you will see the names of who else is also editing the file.
• Colored flags show you exactly where each person is working in the document.

When someone shares a PowerPoint file with you, you’ll receive an email notifying you that a document has been shared. Clicking the link in that email may open the file in your web browser. If you prefer to work in the PowerPoint desktop app:

1. Click Editing in the top-right corner of the document.
2. Select Open in Desktop.

1. Open your PowerPoint file.  

2. Click the dark orange Share button in the top-right corner of the screen.

3. From the dropdown menu, click on Copy Link 

4.  In the new window, click Settings (the blue text next to the gear icon) 

5. Under “Link settings”, select People in William James College

6. Under More settings, click on the small arrow next to Can view 

7. Change the permission by clicking on Can edit 

8. Click on the blue Apply button 

9. You’re done! The link is now copied to your device. 

You can paste it into an email, chat, or document. Anyone at WJC with the link will be able to open and edit the file.