Overview
OneDrive provides cloud storage by synchronizing files from your OneDrive folder to Microsoft's cloud. This allows you to access your files from the web or from any device where you sign in to OneDrive.
After you graduate from William James College, your account will be converted to Alumni Status. While you will continue to have access to your email and calendar, you will no longer have access to OneDrive or Office Online.
To avoid losing access to your files, we strongly recommend backing up or moving your OneDrive files before your account is converted to Alumni Status.
Important: To complete the steps below, OneDrive must be installed on your computer. If it is not installed, please follow the instructions in the Installing Office 365 article
Windows Instructions
- Open File Explorer and select your OneDrive folder.
- Click on any file or folder within OneDrive, then press Ctrl + A to select all items.
- Press Ctrl + C to copy the selected files and folders.
- Navigate to your preferred backup location. We recommend using your Documents folder, an external drive, or another cloud storage service.
- Paste the files into the new location:
- Open the destination folder.
- Press Ctrl + V to paste your files.
- Wait for the copy process to complete before verifying that all files have been transferred successfully.
Mac Instructions
Microsoft provides a OneDrive sync application for macOS, which can be used to download and back up your files before your account is converted to Alumni Status.
- Open the OneDrive application on your Mac.
- Sign in using your William James College credentials.
- Allow OneDrive to fully synchronize your files. Files that have successfully synced will display a status indicator in Finder.
- Open your OneDrive folder in Finder.
- Select the files and folders you wish to keep and copy them to:
- Your Documents folder
- An external hard drive or USB flash drive
- Another cloud storage service
- Verify that all files have been copied successfully before your account transitions to Alumni Status.
Alternative Option: If you are unable to access OneDrive on your Mac, you may use a Windows computer at home or on campus to sync and back up your files. If you need assistance installing Microsoft Office or OneDrive, please refer to the Installing Office 365 article.
If you have any questions, please contact the WJC Support Team by either emailing Support@williamjames.edu, calling 617-327-6777 ext. 1600, or visiting the IT Office on the ground floor.
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