Alumni Email Account Usage Policy

Graduates may continue to access their William James College (WJC) account, including their WJC email, for 12 months following their official graduation date.

This access is provided as a transitional courtesy and is subject to institutional licensing, operational, and security requirements.

At the conclusion of the 12-month access period:

• The alumni account will expire and be disabled.
• Access to Microsoft 365 services, including Outlook, OneDrive, Teams, and Microsoft Office desktop applications, will end.

Following expiration, alumni accounts are retained by the WJC IT Office for an additional 12 months. During this retention period, the account and its data are preserved but are not accessible to the alumnus.

At the end of the retention period:

• The alumni account will be permanently deleted.
• All associated data will be permanently removed and cannot be recovered.

Alumni are responsible for exporting or transferring any personal files, emails, and other data before their account expires.

The following services also expire 12 months after the official graduation date:

• Remote access to Library resources
• Antivirus software and other complimentary software provided by the College
• Online academic services, including Ares and Canvas

After remote library access expires, alumni may continue to access select library resources by visiting the WJC Library Computer Lab. Temporary login credentials are available from the Library Circulation Desk.