Alumni Email Account Usage Policy

Effective Date: 12/1/21

Approved By: Vice President of Academic Affairs, Office of Alumni Affairs, Office of Career Services, IT Office

2021 Alumni Policy

  1. William James College will no longer be providing Alumni email addresses for students graduating after 6/30/21
  2. Alumni can still log into the email account the same way by using their WJC Account username.
  3. All 2021 alumni of William James College will keep their email addresses and access to resources for one year from their graduation.

2022 Alumni Policy

  1. Alumni can still log into the email account the same way by using their WJC Account username.
  2. Per license requirements, your WJC account access to Office 365 and the Microsoft Office suite (including OneDrive and Teams),  and Microsoft Office Suite installation licenses, will expire 6 months after graduation.
    • Alumni will continue to have full access to their email account and full email functions for one year, expiring 12 months after your date of commencement.
  3. Alumni will have a reduced capacity and license access to the following resources and will automatically expire after 12 months from the commencement date.
    • Library Resource Privileges
    • Anti-Virus and other free software offered by the College.
    • Other Online Services such as Ares and Canvas.
  4. After 12 Months, alumni can continue to access various library resources and software via the WJC Library Computer Lab.  A temporary login account can be obtained via the Library Circulation Desk.
  5. If an alumnus chooses to return as a student and has an existing WJC alumni email account, WJC will automatically convert the current alumni account back to a student account, while still maintaining the email address as an alias email address.
  6. By using WJC Alumni Email Account, the user agrees to abide by the general email usage policy.
  7. If a user requires any information, it can be found on the IT Helpdesk Support Website Users can also submit a ticket to WJC IT Helpdesk for additional assistance.
  8. WJC IT Office reserves the right to disable/remove any accounts at any time of user has violated Alumni Email Usage Policy.
  9. Alumni will have to contact the helpdesk to reset forgotten passwords. Currently, there is no password self-service provided to alumni.

This policy is subject to change without notice.

If you have any further questions or concerns please reach out to us at

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