Collaborating in Microsoft Word 

To share a file from within Word:

1. Select Share on the ribbon. Or, select File > Share.
   Note: If your file is not already saved to OneDrive, you'll be prompted to upload your file to OneDrive to share it.
2. Select who you want to share with from the drop-down, or enter a name or email address.
3. Add a message (optional) and select Send.

After you share your document, you can work on that file at the same time with others.

• For the best experience, work together in Word for the web and see real-time changes.
• Under Share, you will see the names of who else is also editing the file.
• Colored flags show you exactly where each person is working in the document.

When someone shares a Word document with you, the email you receive includes a link that opens the document in your web browser: in Word for the web. Select Edit Document > Edit in Browser.

From here, if you'd rather work in your Word app, switch from Editing to Open in Desktop App, near the top of the window.

1. Open your Word document.  

2. Click the blue Share button in the top-right corner of the screen.

3. From the dropdown menu, click on Copy Link

4.  In the new window, click Settings (the blue text next to the gear icon)

5. Under “This link works for”, select People in William James College

6. Under More settings, click on the small arrow next to Can view

7. Change the permission by clicking on Can edit

8. Click on the blue Apply button

9. You’re done! The link is now copied to your device. You can paste it into an email, chat, or document. Anyone at WJC with the link will be able to open and edit the file.